Workers' comp x-dates are public in 28+ states. Almost nobody works the window on time.
Workers' compensation x-date data is publicly filed in 28+ states through rating-bureau records, per Insurance Xdate, which is exactly why miEdge, Insurance Xdate, and Ally Data Group all lead their prospecting platforms with workers' comp specifically. VA Horizon works that 45 to 90 day renewal window over SMS instead of a phone floor, qualifying each business through Human + AI SDRs on the VA Horizon Private CRM, for a $300 one-time setup plus $300 to $550 per held, double-confirmed meeting.
Pay per booked meeting. No retainer.
Workers' comp is the one line where almost every vendor already has the data. Working it is the part that falls apart.
miEdge, Insurance Xdate, and Ally Data Group all lead their platforms with workers' comp data specifically, not because it is the biggest line, but because it is the most publicly sourceable one.
The data exists because rating bureaus make it public
Workers' comp x-dates are sourced from rating-bureau filings that are public record in many states, a structural reason miEdge, Insurance Xdate, and Ally Data Group all build their platforms around WC data specifically rather than general commercial lines. If your agency writes WC, the data problem is largely already solved industry-wide.
A data file is not an outreach plan
Datamangroup's own practitioner guidance is to start outreach 45 to 60 days before the x-date, not renewal week, and to combine mail, email, and phone because a single touch is not enough. Buying a WC x-date list and getting to it whenever there is time wastes the one advantage this line has over every other commercial product.
Producers still ask each other how to work this, in public
Active Insurance Forums threads, titled Calling Commercial Accounts for X Dates and Commercial X-Dates Database, show producers still asking each other where to source WC x-date data and how to work it consistently. That is a live, unresolved workflow problem inside the exact community most likely to already have the list.
Self-run prospecting on a public dataset still flurries and dies
Quality Contact Solutions describes the general pattern directly: a producer's prospecting tends to run in a flurry of activity for a couple of weeks, then slowly die. A public, renewable dataset like WC x-dates only pays off with outreach that runs on a schedule quarter after quarter, not in bursts.
How a WC x-date list turns into booked meetings.
Built around the one commercial line where the data is already the easy part.
WC x-date list loaded and windowed
Your workers' comp x-date data, whether sourced from a vendor like Insurance Xdate or miEdge or built by us, loads into the VA Horizon Private CRM and gets windowed to the 45 to 90 day outreach range for each account.
SMS conversation, not a cold dial
Human + AI SDRs open a two-way text conversation as each business enters its window, confirming current WC carrier, class code fit, and renewal timing against your written appetite.
Qualified against your class-code and account-size bar
Line of business, NCCI class code fit, and minimum premium size get checked live in the SMS conversation before a meeting is ever offered.
Double-confirmed and booked
A prospect who qualifies picks a time, confirms once, then confirms again as the meeting approaches. Only meetings that clear both checkpoints land on your calendar.
Pay per held meeting, not per data file.
$300 one-time setup, then typically $300 to $550 per held meeting, exact rate quoted after a fit call.
The $300 setup covers loading your WC x-date list, or building one, campaign windowing, and calendar integration. After that, $300 to $550 per held, double-confirmed meeting, exact rate set on a fit call. You already have access to the most public data in commercial insurance. This pays for the outreach against it.
Double-confirmed
Every meeting is confirmed twice before it counts toward billing: once when it is booked, once as it approaches.
Pay per held meeting
You pay when a qualified, double-confirmed meeting actually happens on your calendar.
No retainer
No monthly minimums and nothing owed between held meetings.
Small one-time setup
Covers your list build, campaign, and calendar integration, quoted on a fit call.
What counts as a qualified WC meeting.
Your class-code appetite gets written down before the first text goes out.
Class code and premium size
The NCCI class codes you write and the minimum WC premium worth a producer's time, set by you, not a generic small-business list.
Renewal window confirmed
The account is genuinely inside its x-date window, not a stale filing pulled from an outdated dataset.
Decision-maker reached
The conversation confirms you are texting the business owner or the person who actually signs off on WC coverage.
Active interest in a quote
A real, present willingness to talk about a renewal or a switch, not a passive contact pulled off a public filing.
Why SMS works on a window every competitor phones through.
Every WC x-date data vendor found in this market sells the file. VA Horizon runs the outreach against it.
The data vendors sell the list, not the outreach
miEdge, Insurance Xdate, and Ally Data Group all stop at the file. VA Horizon runs the qualification conversation against it.
On-criteria or it is not billed
A meeting only counts against your class-code and account-size bar, written down at kickoff.
No-show, never billed
A no-show costs you nothing. It is replaced free instead of invoiced.
Transcript-backed
Every held meeting ships with the SMS transcript, so you know exactly how the prospect qualified before the call.
New-business meetings for workers' comp producers, answered.
Why is WC x-date data more available than other commercial lines?
Do we need our own WC data, or can you source it?
Do you cold call to work our WC list?
How much does this cost?
Why work the window 45 to 90 days out instead of at renewal?
What if a prospect does not show up to the meeting?
Start working your WC window this week.
Book a 15-minute call. We look at your WC x-date data, or build a list to your class-code appetite, map the 45 to 90 day cadence, and give you a launch date.
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